Virtual Office

Virtual Office instantly provides rent agreement on stamp paper, NOC & electricity bill, suite number, signage, mail handling & forwarding, opening current account, GST & Company registrations and filing of returns on-line. You will be able to maintain your Registered Office within our virtual office in Delhi. To know complete law on maintenance of registered office, you may click here

Virtual Office

Our Virtual Office is located at “Shop at 308 Aggarwal Tower, Plot No.2, Sector-5 MLU Plaza, Dwarka, New Delhi- 110075″. Open 11 am to 5 pm, Saturdays, Sunday & Holidays-Closed. The Virtual Office is located at 3rd floor in below mentioned building.

Virtual Office in Delhi building
Virtual Office in Delhi building

Shop at 308 Aggarwal Tower, Plot No.2, Sector-5 MLU Plaza, Dwaka, New Delhi-110075

First Step – by you

You need to decide the budget based on your affordability. You may compare the cost and period with other competitors. Ours is the cheapest and best virtual office in Delhi.

COST PER MONTH BUDGET PERIOD
RS.500/- 30,000 FIVE YEARS
RS.600/- 28,800 FOUR YEARS
RS.700/- 25,200 THREE YEARS
RS.800/- 19,200 TWO YEARS
BEST ANNUAL PLAN 11,000 ONE YEAR
BI-ANNUAL PLAN 9,000 SIX MONTHS
QUARTERLY PLAN 7,000 THREE MONTHS
MONTHLY PLAN 5,000 ONE MONTH

Second Step – by you

Please pay the budget amount in our Saving Bank A/C No. 025001009601 of RS SAHOTA HUF, IFSC Code: ICIC0000250 in ICICI Bank, Dwarka Sector-5, New Delhi-110075 OR Paytm 9810065447. Inform us at virtualoffice308@gmail.com. No GST is charged by us.

Note-1: As per law the Stamp Paper is to be of 2% of average annual rent. Click here to see the Law.

Note-2: As per law the expenses of providing the proper stamp paper is to be borne by Lessee or Tenant.

Note-3: You can provide us the e-Stamp paper of “Govt of National Capital Territory of Delhi” or send us Rs.300/- to enable us purchase the proper stamp paper, on your behalf.

Third Step – by you

Scan the following documents in .pdf and send these to us by email.

  1.  The prescribed Application Form duly filled (printed), affixed with photo and rubber stamp along with signature of the Signatory of your firm / company.
  2. The Registration Certificate of your firm or name availability certificate from MCA or Certificate of Incorporation along with MOA, AOA and PAN of your Company or Firm.
  3. The PAN, Aadhaar Card (both sides) and Photo of all the Directors/Partners.
  4. Any other registration already done with State or Central Govt. authorities.
  5. Your firm/company’s bank account statement of the last month or year (one page).
  6. One (1) small round rubber stamp of your firm or company may also be sent to us by speed post or courier, to enable us receive your mail (speed post/courier).

Fourth Step – by Virtual Office

(1) Issue of documents

The CEO of the Virtual Office will send copy of your signed application form, duly accepted by us along with following documents to you.

(i) Rent Agreement with your firm / company on a stamp paper indicating suite number allotted

(ii) NOC from legal owner of premises to the firm / company to carry out business

(iii) Latest Electricity Bill of the premises as a proof of ownership of the premises

(2) Signage of your Registered Office

The “Virtual Office” will place your company signage by including your company particulars in the list of all the Registered Offices placed on the entrance door of the Virtual Office premises. The signage includes suite number, the name of the company, the email address, the name of Signatory with mobile number, the date of start of the rent agreement and date on which the agreements will expire.

(3) Mail receiving and forwarding

The “Virtual Office” will start receiving courier/speed post and notices on behalf of your Company by affixing your stamp and signature of our official as your “Authorized Representative”.  We will mark Suite No. and date of receipt on your letter and send its image to you. (i) You may collect your mail from Virtual Office during office hours. (ii) The Virtual Office will re-post your mail to your address on payment of our service charges. (iii) The Virtual Office will open your mail and send the image or scanned copy to you on payment of service charges. The service charges are Rs.200/- per letter.

(4) Give monthly or hourly sitting space

The “Virtual Office” will start giving you desk space as per your requirement. The standard rate is Rs.100/- per hour or Rs.2,000/- per month during working hours. Beyond the working hours you need to pay double charges. We will provide you one Desk, one chair, broad band internet connection, charging points for your laptop and also for your mobile. You will be able to comfortably work on your files or on your laptop. No other charges are levied.

(5) Help to procure Stationery for you

The “Virtual office” will also help you to procure “round rubber stamp” of your company name. We can procure the stamp on your behalf if you pay Rs.400/- at our Paytm 9810065447. It takes one week to procure the round rubber stamp on your behalf inclusive of all expenses. We will also help you in printing your visiting cards, letter heads and pamphlets etc. of your company.

(6) Make a web-site for your company

The “Virtual office” will arrange or make a suitable web-site for your company and products from the GST Suvidha Kendra, Dwarka. The cost of 5 pages web site is just Rs.5,000/- and cost of 10 pages web site is Rs.10,000/-.

(7) Digital marketing and SEO / SMO

We can also arrange digital marketing of your products or services at very reasonable rates. You may just compare it with the market and avail our services, if it appeals to you. You can also advertise your product or services through Google Adword at much cheaper cost to you. We also arrange for Search Engine Optimization of your web site and Social Media Optimization, in all respects.

(8) Expiry of present rent agreement

Before the expiry of your present rent agreement, we will send you a Invoice to take Virtual Office on rent along with our registered office services for the next period chosen by you. It will be another similar agreement. You may choose the Budget and the period from the above table as a First Step. Then, make the payment as per Second Step. You are to send copies of any other registration made with any department of Central Govt. or any State Govt. as a Third Step. On receipt of these information we will prepare and send you scanned copy of Rent Agreement, NOC, Electricity Bill and shall incessantly perform the Fourth Step.

(9) What if agreement is extended or renewed

We hereby give the legal facts. Section 17(1) of the Registration Act, 1908 state that rent agreement has to be compulsorily registered with the registrar. Sub section (d) of Section 17(1) state “(d) lease of immovable property from year to year or for any term exceeding one year or reserving a yearly rent” are required to be registered.

Therefore all rent agreements if extended or renewed will have to be registered at local registrar office. This is the only reason of making our rent agreement on stamp paper up to one year (364 days) because in such a case it is not required to be registered with the Registrar of the area. This process of our will save you Rs.100/- as Security and Rs.1100/- as registration, which will have to be paid to the Registrar, if you go for registering the rent agreement. In such an eventuality, if any one insist on registering the rent agreement, we will give SPOA to you to enable you register before Registrar No.IX in Delhi, so that we do not have to go for registration. The process of registration take almost complete one day.

(10) What will happen on expiry of present rent agreement

On expiry of present rent agreement the virtual office in Delhi will remind you by email, whatapp and sms and in case of no response we will remove your signage from the front door of the Office. Secondly, we will also stop receiving your mail and notices etc.. We will stop providing you any other service like providing table space etc. In such an eventuality, any mail (courier/speed post/notice) not collected by you will be destroyed and your round rubber stamp will be smashed beyond recognition and then destroyed. Yours and your company name shall be transferred to the list of past clients without any notice to you.

(11) Legal position on Registered Office of a Company

As per Section 7(4) of the Companies Act, 2013 “The company shall maintain and preserve at its registered office copies of all documents and information as originally filed under sub-section (1) till its dissolution under this Act.

As per Section 12(1) of the Companies Act, 2013 “A company shall (within 30 days of its incorporation) and all times thereafter, have a registered office capable of receiving & acknowledging all communications and notices as may be addressed to it.”

Therefore, all companies have to maintain their registered office in commercial premises till their company is dissolved.

(12) Actions being taken by ROC as per law

If the company is caught for not maintaining registered office, the Registrar of Companies takes action on the Company and also on all the Directors. You can see the relevant law just by click here. As per the following: –

(i) Section 12(9) – Fine of Rs.1,000/- per day (Max. One Lakh) on Company as well as on all Directors.

(ii) Section 447– punishment for fraud.

(iii) Section 448– punishment for false statement

(iv) Section 449– punishment for false evidence.

(13) Registration with Govt authorities

The Virtual Office/GST Suvidha Kendra will help you in getting your business registrations “On-Line” (Just Click below to know more about it and also the rates at which we offer these registrations):-

Proprietorship Registration Partnership Registration L L P Registration
One Person Company Registration Company Registration Charitable Trust Registration
GST Registration GST Return filing Import Export Code Registration
Digital Signature Certificate ROC Filing FSSAI Registration
E-Way Bill Registration E-Way (Pack 5, 15, 100) SSI-MSME-Udyog Aadhar Regn
Advance Tax Tax Deducted at Source Income Tax Returns
(14) For any more query

For any more query, kindly click here to see Frequently Asked Questions or Contact Us